Maine Arts Commission eGRANT System

Applicants are strongly encouraged to apply through the Maine Arts Commission's eGRANT system, the agency’s preferred method for grant filing. Starting July 2008, all grants will be required to be filed electronically. Forms to accompany eGRANT applications can be downloaded on your computer, filled out and electronically uploaded to the eGRANT system.

eGRANT provides the following advantages over the standard application format:

eGRANT allows applicants who apply for multiple grants to supply contact information only once. Only one copy of the electronic application is required.
eGRANT guarantees that an application will be received by the deadline. Applicants are notified as soon as the eGRANT application is downloaded.
eGRANT will not allow an incomplete application to be submitted, but rather will identify missing materials. Complete applications are guaranteed to be reviewed.
eGRANT allows an applicant to submit narrative, budget information and resumes, letter of intent, etc. by attaching word processed documents. eGRANT applications may require an original signature or artist materials that can not be submitted electronically. These must also be postmarked by the deadline as well.

Step-by-Step Instructions for Filing Your Grant Electronically Using eGRANT

Before starting your eGRANT application, please read the specific guidelines for the grant you are applying for, have all materials ready then proceed with the following steps:

1. Go to eGRANT to begin your application

2. Log in to the eGRANT system.

New users must register to use the eGRANT system
To register on the eGRANT system, select the "Register" link on the main eGRANT page. Enter your user information and click "Proceed".

Registered eGRANT users
Simply enter your login name and password, and click "Login" to access your eGRANT account.

3. Once you have entered the system you will be at the grants Main Menu screen. You will now create a new application or edit an existing application.

To create a new application, please click on the Create New Application button. (You will see a row appear titled “Maine Grant Application (ID:____)” and action icons for application tools.)
Next click on the green Edit button to edit your new application.
If you are editing an existing application, click on the green Edit button.

4. Next you will complete the grant application by filling in all fields applicable to your grant request. Please read and follow all directions at the top of each form page.

To complete an application on the eGRANT system, fill in all fields of the form and click "Save and Continue" or "Save and Next" at the bottom of each page to move to the next page.
Note: If you'd like to quit and continue working on the application later, click "Save Your Work" before logging out of the eGRANT system. When you log back onto the eGRANT system later, you can click the application's "Edit" button and continue completing the application from your previous point.
You can also access any section of the eGRANT by selecting the section name from the top menu of the application. Be sure to save your work on the current page before clicking on one of the section tabs.

5. If you have a question about the eGRANT process or difficulty filling out your application, please contact Kathy Ann Shaw at 207/287-2750 or kathy.shaw@maine.gov or Lisa Veilleux at 207/287-7050 or lisa.veilleux@maine.gov.

6. Where are the grant application guidelines?

To view the grant application guidelines, first click "Save Your Work", at the bottom of the page on which you are working, select "Main Menu", from the menu at the top of your page, click the blue "Guides" button under the application "Actions" column and select the program guidelines for the grant you are applying for.
To get back to the grant application in eGRANT, simply close the page you are on “X” and you will see the eGRANT page (or you can minimize the MaineArts.com grant screen to keep open).
Once you are at the eGRANT screen you will now select the green “Edit” button to get back to your application.

7. Grant Applications Required Attachments form page of the eGRANT application process.

Depending upon the requirements of your grant program you may need to provide responses to narrative questions and complete a budget worksheet. Please click on guidelines and instructions to review your grant program's requirements. If you need to complete narrative questions and a budget worksheet, follow these instructions:

Click on the form needed (found in the grants applications & forms chart) to open the form, fill it out and save the form to your computer (in your documents folder). Save the documents using the following naming convention: yourname_narrative.doc or yourname_budget.doc.
Next, go to the eGRANT required attachments page, click on the browse button and then browse to find the saved document in your document(s) folder and electronically attach the completed forms to your eGRANT application.
Once all attachments are uploaded, click the save and next button to continue.

8. How can I view a summary of the work I've completed so far for a particular application?

Save your work, then go to the Main Menu. To review your application, click the yellow "View" button that corresponds to the application in question under the "Actions" column. Next, click "Print your Application" to open a new window with a summary of your application in its current state.

9. How do I make changes to an application?

To make changes to an application, click the green "Edit" button under the application "Actions" column, and you will be taken to the main application page. From here, you can view information about the application, make changes or submit the application.

10. How do I submit my application once it's completed?

You can either walk through each step of the application process to review your work and click the "Verification & Submission" button at the end, or you can select "Verification & Submission" from the top menu of the main page of the application you're editing. The system will not let you submit an incomplete application, and you will be instructed to go back and fill in any missing information.

11. Verification and Submission page will alert you to any errors with your application form.

Select the “go fix it” link next to each error, fix each error until no errors remain.

12. How do I delete an application from my list?

Only delete an application that is no longer needed. To delete an application from your application list, click on the red "Delete" button under the application "Actions" column on the Main Menu page. After confirming the deletion, the application will be removed from your list of open applications.