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CCED Phase II: Implementation Grant
PDF—Guidelines

PDF—How to Apply

 

 PREREQUISITE: A CULTURAL PLAN MUST BE COMPLETED AND INCLUDED WITH YOUR LETTER OF INTEREST.  IF THE CULTURAL PLAN IS NOT SUBMITTED WITH YOUR LETTER OF INTEREST, YOUR APPLICATION WILL NOT BE CONSIDERED.

 

Letter of Interest Deadline: March 24, 2016 at 5:00 p.m.

Application Deadline (by invitation only): October 14, 2016 at 5:00 p.m.

Maximum Award: $75,000 over three years

The Creative Communities = Economic Development (CCED) Phase II: Implementation Grant is designed to support dialogue and partnerships between municipalities and the cultural sector for the economic development of their communities. This program encourages cultural, economic and governmental sectors to work together to effect cultural community and economic development.

There is a 1:1 required in-kind or cash match for the grant.

 

ABOUT THE CCED PHASE II: IMPLEMENTATION GRANT

Maine’s distinct quality of place is its primary economic asset. In addition to its spectacular lands, waters and coastlines, Maine’s picturesque towns and villages containing historic buildings, galleries and cultural venues contribute to the rich cultural heritage of Maine and its unique sense of place. The Maine Arts Commission offers this major grant program to stimulate downtown development through the creative economy.

The CCED Phase II: Implementation Grant will provide the applicant community with significant funds to implement its cultural plan. Successful applications will include a quality, professional community Cultural Plan that is attainable and contains relevant priorities for advancing the creative economy in that community. Strong, sustained project leadership must be evident.

The lead applicant organization is expected to plan and oversee project direction, management and implementation side by side with their project partners. The organization will be required to follow its recently-developed community or regional Cultural Plan and it is expected that the CCED project will have a designated coordinator to communicate with the public, partners, artists and others involved in the project.

 

ELIGIBILITY REQUIREMENTS

Your organization is eligible to apply if it meets all of the following criteria:

  • Is a nonprofit organization, legally established in the state of Maine.
  • Has a 501(c)(3) tax-exempt status from the Internal Revenue Service.
  • Is in compliance with final reports required for any previous Maine Arts Commission awards received.

 

Prior to submission of materials, applicants must speak with Julie Richard, Executive Director, at  julie.richard@maine.gov or 207-287-2710.

 

APPLICATION REVIEW PROCESS

Letters of interest and then full applications are reviewed by a panel consisting of representatives from private foundations, economic development professionals and former CCED grant recipients. Finalists will be notified and a site visit will take place during the summer prior to the grant deadline.

Final award recommendations will be presented to the Maine Arts Commission to approve the process, making the grant official. Notifications are sent to all applicants following that meeting.

The review process and delivery of funds may take up to four months. This means that grant funds may be used to reimburse costs which have been incurred after the grant is approved but prior to funds being disbursed. Please plan accordingly.

 

FULL APPLICATION REVIEW CRITERIA

CCED Phase II: Implementation Grant applications are reviewed on a competitive basis using the following criteria:

  • Quality of the Cultural Plan that includes evidence-based priorities and practical, attainable outcomes to advance the creative economy in the community.

 

  • Evidence of a realistic financial match and the ability to sustain the project, including the coordinator position, beyond the granting period. The applicant organization must be financially stable and have the resources to take on a project of this scope.

 

  • Evidence of a high level of commitment from a wide cross-section of community leadership and community partners (cultural, governmental and business), with the willingness and flexibility to undertake this initiative, including but not limited to providing matching fund assistance.

 

  • Strong project leadership that is stable, experienced and committed to Plan implementation.

 

 

FULL APPLICATION NARRATIVE

(All character counts include spaces. 4400 characters/page.)

  1. Briefly describe your community, its arts and culture sector and its history. Also describe the lead organization and its role in Plan implementation. (3,450 characters max.)
  2. What priority or priorities in your Cultural Plan will you focus on to implement through CCED funding? Why did you select each priority? How will each selected priority advance the creative economy in your community? What will successful implementation look like? (4,400 characters max.)
  3. Describe the process you followed to develop your Cultural Plan. Did you conduct any data collection? Is so, please describe what you did and provide an overview of the results of the data. (4,400 characters max.)
  4. What financial and in-kind contributions can your community offer to support the project over the three-year grant period? How will this project or program be sustained after the grant period has ended? Explain your financial history and financial readiness for this project. (2,300 characters max.)
  5. Describe the commitment of community leaders and partners to the project. Indicate which partners will provide leadership for the project and what their roles and responsibilities will be. (3,450 characters max.)
  6. Who will coordinate the project? How will you sustain implementation? (2,300 characters max.)
  7. Are there any other key facts or circumstances you would like for us to know? (3,450 characters max.)

 

INELIGIBLE EXPENSES

Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, permanent or capital equipment, operating support or fundraising.

  

APPLICATION PACKAGE

LETTER OF INTEREST REQUIREMENTS

The CCED Implementation Grant application requires a letter of interest and, only if invited, a full application. Prior to submitting any materials, projects must be discussed with Julie Richard, Executive Director. She may be contacted at julie.richard@maine.gov or 207-287-2710.

Submit the following information as email attachments to kathy.shaw@maine.gov.
  • Letter of interest outlining the preliminary plan for how the money will be used and the relationship between the applicant, consortium, and local or regional governments. (500 words max.)
  • A copy of the applicant’s community or regional Cultural Plan.
  • A letter of support from municipal or regional government demonstrating a commitment to the project.
  • Organizations with an annual income of $499,999 and under must include their most currently completed Form 990. Organizations with an annual income of $500,000 and over must include their most recently completed organizational financial audit.

 

FULL APPLICATION REQUIREMENTS

Applicants who have been invited to proceed must complete all aspects of the application in our Grants Management System (GMS).

ONLINE

  • Complete answers to all narrative prompts.
  • Completed project budget.
  • An organization with an annual income of $50,000-$499,999 must include its most currently completed Form 990. An organization with an annual income of $500,000 and over must include its most recently completed organizational financial audit.
  • Copy of a community or regional Cultural PlanYou must also have submitted your completed Cultural Plan with your Letter of Interest.
  • Resumes for key staff members involved with the organization. The project coordinator's resume is also required.
  • One to three letters of support from individuals or representatives of organizations who can speak to their anticipated benefit from the project.

 

BY MAIL OR FAX

  • Completed State of Maine Vendor Form with exactly the same name and contact information as used in your application.
  • Completed and signed assurances form.

 

OPTIONAL

To provide a snapshot of the quality of your organization and or/work please provide no fewer than two and no more than five artistic samples. Samples may be any combination of:

  • Images
  • Audio or Video (no more than 15 minutes in length)
  • Prose or Poetry (no more than 20 pages)
  • Reviews
  • Marketing Materials

 

For additional information about artist samples, click here.

Maine Arts Commission reserves the right to use submitted materials in the non-commercial promotion of the artist, organization and/or Maine Arts Commission programs. 

  

HOW TO APPLY

For the CCED Phase II: Implementation Grant application: a letter of interest and if invited a full application; both require a conversation with Julie Richard, Executive Director at julie.richard@maine.gov or 207/287-2710. The letter of interest is submitted via email whereas the full application, which may be submitted by invitation only, is submitted through the agency’s Grants Management System (GMS).

LETTER OF INTEREST

Applicants who have been invited to proceed must submit their Letter of Interest by email to kathy.shaw@maine.gov by 5:00 p.m., March 24, 2016.

The review panel will select a pool of potential applicants from the letters submitted, and site visits will be scheduled during the summer. During this period, the Maine Arts Commission will also offer application assistance. 

FULL APPLICATION

Applicants who have filed a Letter of Interest must be invited to submit a full application.

Applications are submitted via the agency’s GMS. Some Internet Explorer users have experienced problems during the application process. Because of this, we strongly recommend that you use the Firefox or Chrome web browser to access the GMS and submit your application. 

In order to use the GMS and create your application, you must have a user account (username and password) on the Maine Arts Commission website. This is not the same account that you have used with the previous eGRANT system.

ALREADY HAVE AN ACCOUNT?

To begin your application, click HERE and enter your Maine Arts Commission username and password. After you have logged in, select the 'Read More' link at the bottom of the funding opportunity you are interested in and follow the prompts to enter your application information. Be sure to click the ‘Save and Next’ button before moving on to the next part of the application.

 

DON’T HAVE AN ACCOUNT?

There’s no charge to set one up and it only takes a few minutes. At the login screen, click ‘New User?’ in the lower right corner and then key in the information as indicated. Click HERE to reach the login screen.

FORGOT YOUR PASSWORD?

If you know your username but have forgotten your password, click the ‘Forgot Password’ link at the bottom middle of the login screen. Click HERE to reach the login screen.

OTHER ACCOUNT QUESTIONS?

Help with various topics is available HERE. 

 

ASSISTANCE

The sidebar menu on this page contains helpful information about the application process and guidance for writing your application.

GENERAL QUESTIONS about the application or review process may be directed to Kathy Ann Shaw, Senior Director for Grants and Arts Accessibility, at kathy.shaw@maine.gov or 207-287-2750.

SPECIFIC QUESTIONS about your application should be directed to Julie Richard, Executive Director, at julie.richard@maine.gov or 207-287-2710.

 

Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.