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CCED Phase II: Implementation Grant
 
 
PDF—Guidelines

PDF—How to Apply

 

 PREREQUISITE: A CULTURAL PLAN MUST BE COMPLETED AND INCLUDED WITH YOUR LETTER OF INTEREST.  IF THE CULTURAL PLAN IS NOT SUBMITTED WITH YOUR LETTER OF INTEREST, YOUR APPLICATION WILL NOT BE CONSIDERED.

 

Letter of Interest Deadline: March 23, 2017 at 5:00 p.m.

Application Deadline (by invitation only): September 21, 2017 at 5:00 p.m.

Maximum Award: $75,000 over three years ($40,000 in Year 1, $25,000 in Year 2, and $10,000 in Year 3)

The Creative Communities = Economic Development (CCED) Phase II: Implementation Grant is designed to support dialogue and partnerships between municipalities and the cultural sector for the economic development of their communities. This program encourages cultural, economic and governmental sectors to work together to effect cultural community and economic development.

There is a 1:1 required in-kind or cash match for the grant.

This is a highly competitive grant and only one is awarded each year.

 

ABOUT THE CCED PHASE II: IMPLEMENTATION GRANT

Maine’s distinct quality of place is its primary economic asset. In addition to its spectacular lands, waters and coastlines, Maine’s picturesque towns and villages containing historic buildings, galleries and cultural venues contribute to the rich cultural heritage of Maine and its unique sense of place. The Maine Arts Commission offers this major grant program to stimulate downtown development through the creative economy.

The CCED Phase II: Implementation Grant will provide the applicant community with significant funds to implement its cultural plan. Successful applications will include a quality, professional community Cultural Plan that is attainable and contains relevant priorities for advancing the creative economy in that community. Strong, sustained project leadership must be evident.

The lead applicant organization is expected to plan and oversee project direction, management and implementation side by side with their project partners. The organization will be required to follow its recently-developed community or regional Cultural Plan and it is expected that the CCED project will have a designated coordinator to communicate with the public, partners, artists and others involved in the project.

 

ELIGIBILITY REQUIREMENTS

Your organization is eligible to apply if it meets all of the following criteria:

  • Is a nonprofit organization, legally established in the state of Maine.
  • Has a 501(c)(3) tax-exempt status from the Internal Revenue Service.
  • Is in compliance with final reports required for any previous Maine Arts Commission awards received.

 

Consortiums are encouraged to have proven, significant partnerships with community development initiatives.

Prior to submission of materials, applicants must speak with Julie Richard, Executive Director, at  julie.richard@maine.gov or 207-287-2710.

 

APPLICATION REVIEW PROCESS

Letters of interest and then full applications are reviewed by a panel consisting of representatives from private foundations, economic development professionals and former CCED grant recipients. Finalists will be notified and a site visit may take place during the summer prior to the grant deadline.

Final award recommendations will be presented to the Maine Arts Commission to approve the process, making the grant official. Notifications are sent to all applicants following that meeting.

The review process and delivery of funds may take up to four months. This means that grant funds may be used to reimburse costs which have been incurred after the grant is approved but prior to funds being disbursed. Please plan accordingly.

 

FULL APPLICATION REVIEW CRITERIA

CCED Phase II: Implementation Grant applications are reviewed on a competitive basis using the following criteria:

  • Quality of the Cultural Plan that includes evidence-based priorities and practical, attainable outcomes to advance the creative economy in the community.
  • Quality of the Implementation Plan. Priorities and strategies chosen must relate directly to the Cultural Plan and be ffeasibile, detailed and attainable. Associated budgets must be clear, feasibile and attainable.
  • Evidence of a realistic financial match and the ability to sustain the project, including the coordinator position, beyond the granting period. The applicant organization must be financially stable and have the resources to take on a project of this scope.
  • Evidence of a high level of commitment from a wide cross-section of community leadership and community partners (cultural, governmental and business), with the willingness and flexibility to undertake this initiative, including but not limited to providing matching fund assistance.
  • Strong project leadership that is stable, experienced and committed to Plan implementation.
  • Overall readiness to take on a project of this scope.

 

 

FULL APPLICATION NARRATIVE

(All character counts include spaces. 2,550 characters/page.)

  1. Briefly describe your community, its arts and culture sector and its history. Also describe the lead organization and its role in Plan implementation. (3,825 characters max.)
  2. Insert your Implementation Plan here. Follow the format in the document provided. (Applicants must speak with Julie Richard, Executive Director at julie.richard@maine.gov or 207-287-2710 for detailed instructions.) Do NOT copy and paste your entire Cultural Plan here - only include those Priorities and Strategies that will be paid for by this Grant. (15,300 characters max.)
  3. Describe the process you followed to develop your Cultural Plan. Did you conduct any data collection? Is so, please describe what you did and provide an overview of the results of the data. (5,000 characters max.)
  4. How will this project or program be sustained after the grant period be ended? How will this project or program be sustained after the grant period has ended? Explain your financial history and financial readiness for this project. (2,550 characters max.)
  5. Describe the commitment of community leaders and partners to the project. Indicate which partners will provide leadership for the project and what their roles and responsibilities will be. (2,550 characters max.)
  6. Who will coordinate the project? Attach resumes of key personnel. If the lead applicant is passing funds to a partner to implement a strategy, include the resumes and organization descriptions for those partners. (2,550 characters max.)
  7. Are there any other key facts or circumstances you would like for us to know? (1,275 characters max.)

 

IMPLEMENTATION PLAN FORM

The Rich Text Format file (RTF) can be read with any word processing software. This form is designed to be filled in using your word processing software.

The Microsoft Word document (DOCX) is designed as a fillable form in Microsoft Word (it should first be saved to your computer, and then filled in using Microsoft Word; do not fill it in through your web browser).

Implementation Plan - Year 1     RTF (79kb)  DOCX (19kb)

Implementation Plan - Year 2     RTF (80kb)  DOCX (19kb)

Implementation Plan - Year 3     RTF (79kb)  DOCX (19kb)

 

INELIGIBLE EXPENSES

Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, permanent or capital equipment, operating support or fundraising. Grant funds may not be used to pay for existing programs or expenses.

  

APPLICATION PACKAGE

LETTER OF INTEREST REQUIREMENTS

The CCED Implementation Grant application requires a letter of interest and, only if invited, a full application. Prior to submitting any materials, projects must be discussed with Julie Richard, Executive Director. She may be contacted at julie.richard@maine.gov or 207-287-2710.

After receiving approval to submit a letter of interest, send the following information as email attachments to kathy.shaw@maine.gov. These attachments are required by the deadline.
  • Letter of interest outlining the preliminary plan for how the money will be used and the relationship between the applicant, consortium, and local or regional governments. (500 words max.)
  • A copy of the applicant’s community or regional Cultural Plan.
  • A letter of support from municipal or regional government demonstrating a commitment to the project.
  • Organizations with an annual income of $499,999 and under must include their most currently completed Form 990. Organizations with an annual income of $500,000 and over must include their most recently completed organizational financial audit.

 

FULL APPLICATION REQUIREMENTS

Applicants who have been invited to proceed must complete all aspects of the application in our Grants Management System (GMS).

ONLINE

  • Complete answers to all narrative prompts.
  • Completed project budget.
  • An organization with an annual income of $50,000-$499,999 must include its most currently completed Form 990. An organization with an annual income of $500,000 and over must include its most recently completed organizational financial audit.
  • Copy of a community or regional Cultural Plan. You must also have submitted your completed Cultural Plan with your Letter of Interest.
  • Resumes for key staff members involved with the organization. If the lead applicant is passing funds to a partner to implement a strategy, include key resumes from that organizations as well.
  • One to three letters of support from individuals or representatives of organizations who can speak to their anticipated benefit from the project.

 

BY MAIL OR FAX

  • Completed State of Maine Vendor Form with exactly the same name and contact information as used in your application.
  • Completed and signed assurances form.

 

HOW TO APPLY

For the CCED Phase II: Implementation Grant application: a letter of interest and if invited a full application; both require a conversation with Julie Richard, Executive Director at julie.richard@maine.gov or 207-287-2710. The letter of interest is submitted via email whereas the full application, which may be submitted by invitation only, is submitted through the agency’s Grants Management System (GMS).

LETTER OF INTEREST

Applicants who have been invited to proceed must submit their Letter of Interest by email to kathy.shaw@maine.gov by 5:00 p.m., March 23, 2017.

The review panel will select a pool of potential applicants from the letters submitted, and site visits may be scheduled during the summer. During this period, the Maine Arts Commission will also offer application assistance. 

FULL APPLICATION

Applicants who have filed a Letter of Interest must be invited to submit a full application.

Applications are submitted via the agency’s GMS. Some Internet Explorer users have experienced problems during the application process. Because of this, we strongly recommend that you use the Firefox or Chrome web browser to access the GMS and submit your application. 

In order to use the GMS and create your application, you must have a user account (username and password) on the Maine Arts Commission website. This is not the same account that you have used with the previous eGRANT system.

ALREADY HAVE AN ACCOUNT?

To begin your application, click HERE and enter your Maine Arts Commission username and password. After you have logged in, select the 'Read More' link at the bottom of the funding opportunity you are interested in and follow the prompts to enter your application information. Be sure to click the ‘Save and Next’ button before moving on to the next part of the application.

 

DON’T HAVE AN ACCOUNT?

There’s no charge to set one up and it only takes a few minutes. At the login screen, click ‘New User?’ in the lower right corner and then key in the information as indicated. Click HERE to reach the login screen.

FORGOT YOUR PASSWORD?

If you know your username but have forgotten your password, click the ‘Forgot Password’ link at the bottom middle of the login screen. Click HERE to reach the login screen.

OTHER ACCOUNT QUESTIONS?

Help with various topics is available HERE. 

 

ASSISTANCE

The sidebar menu on this page contains helpful information about the application process and guidance for writing your application.

GENERAL QUESTIONS about the application or review process may be directed to Kathy Ann Shaw, Senior Director for Grants and Arts Accessibility, at kathy.shaw@maine.gov or 207-287-2750.

SPECIFIC QUESTIONS about your application should be directed to Julie Richard, Executive Director, at julie.richard@maine.gov or 207-287-2710.

 

Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.