Search Maine.gov :
 
Partnership Grants
 
PDF—Guidelines

PDF—How to Apply

IMPORTANT NOTE: Please be aware that qualified organizations cannot accept, if awarded, both a Partnership Grant and a Project Grant for Organizations or an Organizational Development Grant in the same year. Applicants are welcome to apply to all grant programs in a cycle, but will then have to choose if multiple grants within these specific programs are awarded. Partnership Grant awardees ARE eligible to receive Arts Learning Grants and the Creative Communities = Economic Development grants during the same cycle.
 

Application Deadline: Spring, 2017

  • Bronze Tier—up to $7,500
  • Silver Tier—up to $15,000
  • Platinum Tier—up to $25,000

 

This program provides much-needed unrestricted operating funds to arts organizations and establishes a process for partnering with the Maine Arts Commission to advance the role of the arts in strengthening communities and enhancing local economies.

As part of this program, Maine Arts Commission Partners are required to provide impact numbers as they increase audience engagement throughout the state.

There is a 1:1 required a cash match for this grant.

The funding cycle for this program is July 1, 2017 through June 30, 2018.

 

ELIGIBILITY REQUIREMENTS

Your organization is eligible to apply if it meets all of the following criteria:

  • Is a professional Maine cultural organization, legally established and located in the state of Maine.
  • Has a 501(c)(3) tax exempt status from the Internal Revenue Service.
  • Demonstrates a minimum of three years of programming.
  • Has received and successfully managed a Maine Arts Commission grant within the past five years.
  • Is in compliance with final reports required for any previous Maine Arts Commission awards received.

 

Funding Tier Eligibility:

 

BUDGET SIZE

MINIMUM STAFF REQUIREMENT

AUDIT/990

GRANT RECIPIENT W/IN PAST 5 YEARS

CURRENT STRATEGIC PLAN

504/ADA CHECKLIST

MINIMUM OF THREE YRS PROGRAMMING

BRONZE TIER

$50,000 to $499,999

One FTE

990

x

x

 

x

SILVER TIER

$500,000 to $999,999

Two FTE

AUDIT

x

x

x

x

GOLD TIER

Over 
$1 million

Three FTE

AUDIT

x

x

x

x

 

Multidisciplinary or multipurpose organizations, including arts organizations embedded in universities and colleges, are eligible if they demonstrate that the arts comprise at least 50% of the organization’s programming and if they have an independent advisory board or council. Universities or Colleges in their entirety, or individual departments, may not apply.

A fiscal agent may not serve as an applicant for this program. The applicant becomes legally accountable for complying with the above eligibility requirements upon submission of this request.

 

REVIEW PROCESS

Applications are reviewed by a panel of public members who are selected for their expertise in cultural organization management. Panel members may be drawn from out of state.

All grant recommendations are presented to the Maine Arts Commission members who approve the review process, making the grant official.

The review process and delivery of funds may take up to four months. This means that grant funds may be used to reimburse costs which have been incurred for the project after the grant is approved but prior to funds being disbursed. Please plan accordingly.

 

APPLICATION REVIEW CRITERIA

Partnership Grant applications are reviewed on a competitive basis using the following criteria:

Quality of the applicant’s strategic plan

20%

Strength of the organization’s arts programming, including educational programs

20%

Clarity and strength of the organization’s community impact and relevance

10%

Ability of the applying organization to manage itself (including staff and board structure, planning, and marketing and fundraising plans and methodologies.)

25%

State of the organization’s fiscal stability as evidenced by its financial statements and budget.

20%

Efforts to serve special-needs audiences including people with disabilities

5%

 

APPLICATION NARRATIVE

(All character counts include spaces. 4,400 characters/page.)

  1. Introduce us to your organization. Include an overview that includes your mission, history, audiences, region and demographic served. (3,450 characters max.)
  2. Provide an overview of your artistic and educational programming. Describe in detail three of your programs. What is the major artistic discipline represented by your organization? If you characterize your work as multidisciplinary, please describe that in detail. From where do you draw the artists you engage? How do you aspire to achieve artistic merit in these and other programs? (4,600 characters max.)
  3. Share with us how you serve your community. Tell us about two of your community-oriented programs. Who are the underserved communities that you work with and serve? Do you have plans to expand your audience? If so, how? How do you serve special needs audiences including people with disabilities? How do you serve and/or reach culturally diverse populations? (3,450 characters max.)
  4. Tell us how you manage your organization. Discuss your board governance and committee structure and how they provide organizational oversight. Describe your process for strategic planning: who has been involved and how often do you update your plan? How many staff members do you have? (Include the titles of positions and whether they are full- or part-time.) Provide a marketing strategy. Provide an overview of your development (fundraising) strategy. What organizational policies do you have in place? (4,400 characters max.)
  5. Describe your fiscal health. What are the major financial challenges, accomplishments or changes that you have faced within the past year and any that you foresee in the coming year? Identify specific sources of revenue that account for 25% or more of your total revenue. Articulate the sources of any deficit and your plans for resolving that deficit to balance your financial statement. Provide any additional information that you think will help clarify your financial situation. (4,600 characters max.) 

 

INELIGIBLE EXPENSES

Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, permanent or capital equipment, operating support or fundraising.   

 

APPLICATION PACKAGE REQUIREMENTS

A complete application in the online system for the Partnership Grant must contain:

ONLINE

  • Complete answers to all the narrative prompts
  • A current Strategic Plan
  • Staff and Board lists, including affiliations
  • Completed Cultural Data Project Funder's Report
  • Financial Documents. An organization with an annual income of $50,000-$499,999 must include its most currently completed Form 990. An organization with an annual income of $500,000 and over must include its most recently completed organizational financial audit.
  • Completed National Endowment for the Arts (NEA) Section 504 Self Evaluation Workbook Plan. (For organizations with an annual income of $500,000 and above ONLY) 

 

BY MAIL OR FAX

  • Completed vendor form with exactly the same name and contact information as used in your application
  • Completed and signed assurances form  

 

OPTIONAL

To provide a snapshot of the quality of your organization and or/work please provide no fewer than two and no more than five artistic samples. Samples may be any combination of:

  • Images
  • Audio or Video (no more than 15 minutes in length)
  • Prose or Poetry (no more than 20 pages in length)
  • Reviews
  • Marketing Materials
  • One to Three Letters of Support

 

For additional information about artist samples, click here.

The Maine Arts Commission reserves the right to use submitted materials in the non-commercial promotion of the artist, organization and/or Maine Arts Commission programs.  

 

HOW TO APPLY

Applications are submitted via the agency’s Grants Management System (GMS). Some Internet Explorer users have experienced problems during the application process. Because of this, we strongly recommend that you use the Firefox or Chrome web browser to access the GMS and submit your application. 

In order to use the GMS and create your application, you must have a user account (username and password on the Maine Arts Commission website. This is not the same account that you have used with the previous eGRANT system.

ALREADY HAVE AN ACCOUNT?

To begin your application, click HERE and enter your Maine Arts Commission username and password. After you have logged in, select the 'Read More' link at the bottom of the funding opportunity you are interested in and follow the prompts to enter your application information. Be sure to click the ‘Save and Next’ button before moving on to the next part of the application.

DON’T HAVE AN ACCOUNT?

There’s no charge to set one up and it only takes a few minutes. At the login screen, click ‘New User?’ in the lower right corner and then key in the information as indicated. Click HERE to reach the login screen.

FORGOT YOUR PASSWORD?

If you know your username but have forgotten your password, click the ‘Forgot Password’ link at the bottom middle of the login screen. Click HERE to reach the login screen.

OTHER ACCOUNT QUESTIONS?

Help with various topics is available HERE.

 

QUESTIONS

The sidebar menu on this page contains helpful information about the application process and guidance for writing your application. You are welcome to contact agency staff to discuss your ideas at any time prior to the application deadline. You may also request an informal consultation about your completed application narrative two weeks or more prior to the application deadline.  

For questions about the Partnership Grant application or the review process, contact Kathy Ann Shaw, Senior Director for Grants and Arts Accessibility, at kathy.shaw@maine.gov or 207-287-2750.

 

 

Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.