Artistic Materials Submission Guidelines

There are up to ten opportunities to submit work samples with your application, although not every application will ask for ten samples. Work samples are a crucial aspect of your application and it is essential that they are of professional quality and appropriate representations of your current abilities.

Naming of all files should use the following convention: last name_title_year of work (Eg: Doe_Untitled_2010.jpg). There is a maximum of 72 characters file name limit and the name should NOT contain spaces or characters other than letters, numbers, underscores and hyphens.

A Description of Work Samples

must be included to provide an additional reference for the submissions. Information on this document should list the work and include artist name, title, medium, size (if applicable), year of creation, and any other (brief) information that will better inform the reviewers about the artwork.

For Individual Artist Fellowship applications only: The review process is anonymous therefore there should be no evidence of your name anywhere on your actual samples. You are asked to submit a work sample description with your name that only staff will see during the review

Represented work must be current; preferably within the past three years



Preferred format PDF, but WORD documents will also be accepted. Literary samples should be examples of an artists literary creation(s), submitted in the way that corresponds to the application. Manuscripts should include works of prose or up to five poems. Script and playwriting applicants should include one act or scene. Manuscripts in all genres must not exceed 20 pages. Selections from a longer script or work of prose may be accompanied by a synopsis of the complete work. All materials must be legible in 12-point or larger type and double spaced.


Preferred format JPEG, but PDF images will also be accepted.Optimal image size is 1920 pixels on the longest side (to accommodate HD viewing) at a resolution of 96 dpi and a file size under 5mb. Images can be a digital photograph or a digital scan.

AudioPreferred format MP3, but WAV or AIFF files will also be accepted.Optimal audio submissions should be an audio file under five minutes in length in a file size under 10mb. If the audio file is longer than five minutes listening points should be indicated on the explanatory document about how to listen to the work sample(s). Links to audio files that are housed online can count as audio submissions.


Preferred Format MPEG-4, but MOV and AVI files will be accepted.It is preferred that time-based works submit at least one video work sample. Optimal video submissions should be a video or video clip under five minutes in length in a file size under 20mb. If the video file is longer than five minutes viewing points should be indicated on the explanatory document about the work samples. Links to a video URL that is housed on a hosting site such as Youtube, Vimeo, or the artist’s website can count as a video submission.

If you are unable to upload your materials or you wish to submit files that are copy-protected you may submit the work samples on a CD or DVD. If you do this you must send six copies of the material. Please write the appropriate information to identify the application on the disc itself (not on the case).


Website URL address in a PDF, but WORD documents will also be accepted.If the artist has their materials in an online resume or some other networked means of exhibition they can direct reviewers to the material by providing a URL. The URL should link to a specific page containing the work sample. An applicant should not assume the reviewers will navigate into the site if directed to the home page. The applicant may suggest preferred web browsers for optimal viewing of submitted materials in the explanatory document about the work samples.

The Maine Arts Commission reserves the right to use submitted materials in the promotion of the artist and/or Maine Arts Commission programs. The material will be used in a promotional manner only and will not be used for commercial purposes.

We recommend that contributors consider licensing their media files under a Creative Commons Attribution/Non-Commercial/Share-Alike license.

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Need More Help?
For General Questions:
Director of Grants & Accessibility
Kerstin Gilg: 287-6719
Help by Discipline:

Interim Media & Performing Arts Director
Meg Fournier: 287-2713

Assistant Director, Visual Arts Director
Julie Horn: 287-2790

Arts Education Director 
Martha Piscuskas: 287-2750

Traditional Arts Specialist
Kathleen Mundell: 236-6741