CCED Phase I: Cultural Plan Grant
CCED Phase I: Cultural Plan Grant header image

 

Creative Communities = Economic Development: Planning Grant

Deadline: April 02, 2020
Maximum Award: $10,000.
Required Match: 1 to 1 (in-kind or cash match) 
Award Cycle: July 1 June 30
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Artists and organizations seeking relief funding for the COVID-19 emergency should visit the agency COVID-19 Resource Page. It has information about Maine Arts Commission support as well as support options from other organizations. 

 

The Creative Communities = Economic Development: Cultural Planning Grant (CCED Phase 1) provides communities or regions up to $10,000 to assess their cultural assets (and needs) and create a Cultural Plan.  Please note that this grant is for a community Cultural Plan and is not intended for individual organizational planning. A completed Cultural Plan is required in order for a community or region to apply for the CCED Phase II: Implementation Grant. 

The complete planning process is expected to take up to 12–18 months. The Cultural Planning Process requires a significant commitment on the part of the lead applicant, as well as the entire community or region involved. Applicants should not undertake this type of project without the understanding that it will take more funding, energy and time than what the Maine Arts Commission alone can provide. Applicants should be prepared to implement their completed plans without the assistance of CCED Phase II: Implementation funding. Receiving CCED Phase I: Cultural Plan funding does not ensure that you will automatically receive CCED Phase II: Implementation support.

Eligibility Requirements

All applicants must have an active Maine Arts Commission account and current Vendor Code to receive funding. Your community/region is eligible to apply only if it meets all of the following criteria:

  • The lead applicant is a stable and well-established nonprofit organization with 501(c)(3) tax-exempt status from the Internal Revenue Service or is a unit of municipal, county or tribal government, legally established in the state of Maine.
  • The lead applicant is in compliance with Final Reports required by the Maine Arts Commission for previous awards received.
  • Applicant has discussed the proposal with agency Executive Director Julie Richard two or more weeks prior to the deadline and has been approved to apply.

Ineligible Expenses: Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, permanent or capital equipment, operating support, or fundraising.

Application Materials

Incomplete applications will not be eligible for review. A completed application in the Grants Management System (GMS) must contain:

  • Prior approval by agency Executive Director Julie Richard to apply for the grant (Required)

Online - Fields within the Grants Portal that will need to be completed

  • Complete answers to all narrative prompts (Required)
  • Complete project budget (Required)

Uploads - Up to a total of 10 pieces of support materials uploaded through the Grants Portal

  • A proposal by the project consultant(s), including work plan and timeline (Required)
  • A list of project committee members including their professional affiliations (Required)
  • Resumes, bios, or curriculum vitae for all key personnel (Required)
  • Letter(s) of Support (Required) from at least one partner or stakeholder
  • Audit or IRS 990 Form (Required) Most recently completed financial statement
  • Copy of IRS 501(c)(3) determination letter (Required for nonprofit organizations)
  • Collateral (Highly Recommended): Materials such as press reviews, articles, marketing materials, etc.

Vendor Code – An applicant must have a current Vendor Code to receive award funds

  • Your Vendor Code is a state assigned number that allows for payment processing. Please check your Maine Arts Commission User/Organization account to see if there is a number in the Vendor Code field. If the field is blank you will need to complete a Vendor Form with exactly the same name and contact information as used in the application. This must be provided to the agency prior to award notification and can be submitted through email, surface mail, or FAX. The form can be downloaded from the Grants Help page. - https://mainearts.maine.gov/CMSContent/arts_grants/Vendor%20Form%20W9.pdf - 

Application Questions (To be completed in the GMS)

(All character counts include spaces. 2,550 characters/page)

  1. Provide a mission and a brief history of the organization that is the lead applicant. (Max: 1,275 characters - about 175 words)
  2. Describe your community or region. Outline the demographics, cultural entities, and geography that will be involved. (Max: 1,275 characters - about 175 words)
  3. Outline what type of research will be conducted. Please include both qualitative and quantitative processes, populations to be surveyed, and the methodologies that will be used. (Max: 1,915 characters - about 250 words)
  4. List the individual(s) who will serve as project lead and the community partners that will serve on this project. Describe their qualifications and define the roles they will play in the planning efforts. (Max: 1,275 characters - about 175 words)
  5. Identify the planning consultant for this project and outline the consultant’s past cultural planning efforts. (Max: 1,275 characters - about 175 words)

Review Criteria

Grant applications are reviewed on a competitive basis using the following criteria:

  • Evidence of a sound planning process that includes research, strong steering committee representation, a detailed timeline and a comprehensive work plan. (50%)
  • Evidence of a high level of commitment from a cross-section of partners including support from community leaders and strong project leadership. (30%)
  • Identification of a professional planning consultant to work with the applicant and community during this process. (20%)

Review Process

Applications are reviewed by panels of public members, selected for their expertise. All grant recommendations are presented to Maine Arts Commission members who approve the review process, making the grant official. The review process and delivery of funds may take up to six months. This means that grant funds may be used to reimburse costs which have been incurred for the project after the grant has been approved but prior to funds being disbursed.

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Assistance

Agency staff are always here as a resource for you. We recommend contacting the correct staff person a minimum of two-weeks prior to submitting your application.

Applicants are required to speak with Julie Richard, Executive Director, two or more weeks prior to the application deadline:
She can be reached at vog.eniam@drahcir.eiluj or 207-287-2710.
For general questions about the application or review process:
Please contact Kerstin Gilg, Director of Grants and Accessibility, at kerstin.gilg@maine.gov or 207/ 287-6719.
For questions about award payments:
Please contact Darren Henry, Director of Operations, at Darren.Henry@maine.gov or 207/ 287-2726.
 

Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.

Get Started in our Grants Management System (GMS)

Apply for a Grant

Need More Help?

For General Questions:
Director of Grants & Accessibility
Kerstin Gilg: 287-6719
Help by Discipline:

Interim Media & Performing Arts Director
Meg Fournier: 287-2713

Visual Arts Director
Julie Horn: 287-2790

Arts Education Director 
Martha Piscuskas: 287-2750

Traditional Arts Specialist
Kathleen Mundell: 236-6741

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