Organizational Development Grant
Organizational Development Grant header image

ORGANIZATION DEVELOPMENT GRANT

Deadling: March 26, 2020
Maximum Award: $5,000.
Required Match: 1 to 1 (In-kind or cash match).
Award Cycle: July 1 to June 30.
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The Organizational Development grant is designed to support organizations in capacity-building projects. Funds can help address issues that include positioning of the organization, board and staff development, planning, financial management, and marketing. Projects can be on any scale.

Eligibility Requirements

All applicants must have an active Maine Arts Commission account and current Vendor Code to receive funds. An organization is eligible to apply if it meets the following criteria:

  • The applicant is a nonprofit organization with 501(c)(3) tax-exempt status from the Internal Revenue Service or is a unit of municipal, county or tribal government, legally established in the state of Maine.
  • Is in compliance with Final Reports required by the Maine Arts Commission for previous awards.
  • The applicant has discussed the proposal with agency Executive Director Julie Richard two or more weeks prior to the deadline and has been approved to apply.

Ineligible Expenses: Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, permanent or capital equipment, operating support or fundraising.

Award Restrictions

Applicants are welcome to apply to all grant programs within a cycle, but will need to select one if multiple grants across certain programs are awarded. Grant awardees may NOT accept more than one grant from the following programs in the same year: Partnership, Project Grant for Organizations, or Organizational Development. However, an awardee in any of these three programs ARE eligible to receive Arts Learning, Arts & Humanities, Creative Aging, and Creative Communities = Economic Development grants during the same cycle.

Application Materials

Incomplete applications will not be eligible for review. A completed application in the Grants Management System (GMS) must contain:

  • Prior approval by agency Executive Director Julie Richard to apply for the grant.

Online - Fields within the Grants Portal that will need to be completed

  • Complete answers to all narrative prompts (Required)
  • Completed project budget (Required)

Uploads - Up to a total of 10 pieces of support materials uploaded through the Grants Portal

  • Resumes, bios, or curriculum vitae (Required): Information about key members involved with the project
  • A list of board members including their professional affiliations (Required)
  • Most current completed Form 990 (Required for nonprofit organizations)
  • Copy of IRS 501(c)(3) determination letter (Required for nonprofit organizations)
  • Organizational operating budgets (Required):Budgets for the previous, current and next fiscal years
  • A proposal by the project consultant(s) (Required If applicable): A project outline including work plan and timeline
  • Collateral (Highly Recommended): Materials such as press reviews, articles, marketing materials, etc.

Vendor Code – An applicant must have a current Vendor Code to receive award funds

  • Your Vendor Code is a state assigned number that allows for payment processing. Please check your Maine Arts Commission User/Organization account to see if there is a number in the Vendor Code field. If the field is blank you will need to complete a Vendor Form with exactly the same name and contact information as used in the application. This must be provided to the agency prior to award notification and can be submitted through email, surface mail, or FAX. The form can be downloaded from the Grants Help page.

Application Questions (to be completed in the GMS)

(All character counts include spaces. 2,550 characters/page)

  1. Provide the mission and a brief history of your organization. (Max: 1,275 characters - about 175 words)
  2. Provide a description of the project. Please name the project leader and provide a timeline. (Max: 2,550 characters - about 350 words)
  3. Explain the need for this project for your organization and identify how the project outcome will impact the work of your organization (Max: 2,550 characters - about 350 words)
  4. Identify the efforts that have been made to gain staff and board support for working on these areas and to prepare them for changes that may occur as a result? (Max: 1,275 characters - about 175 words)
  5. Explain the project implementation strategy (For projects using outside consultants, please attach a copy of the consultant’s proposal. Attached proposal should include: summary of the issue(s) to be addressed, detailed scope of work (including outcomes, deliverables and timeframe), fees and qualifications.) (Max: 1,275 characters - about 175 words)

Review Criteria

Grant applications are reviewed on a competitive basis using the following criteria:

  1. Quality of the project plan and timeline. (30%)
  2. Appropriateness of this project for this organization (20%)
  3. Organizational readiness (20%)
  4. Project implementation, strategy, and leadership (20%)
  5. Application quality (10%)

Review Process

Applications are reviewed by panels of public members, selected for their expertise. All grant recommendations are presented to Maine Arts Commission members who approve the review process, making the grant official. The review process and delivery of funds may take up to six months. This means that grant funds may be used to reimburse costs which have been incurred for the project after the grant has been approved but prior to funds being disbursed.

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Assistance

Agency staff are always here as a resource for you. We recommend contacting the correct staff person a minimum of two-weeks prior to submitting your application.

Applicants are required to speak with Julie Richard, Executive Director, two or more weeks prior to the application deadline. She can be reached at vog.eniam@drahcir.eiluj or 207-287-2710.

For general questions about the application or review process please contact Kerstin Gilg, Director of Grants and Accessibility, at kerstin.gilg@maine.gov or 207/ 287-6719 .

Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.        

Get Started in our Grants Management System (GMS)

Apply for a Grant

Need More Help?

For General Questions:
Director of Grants & Accessibility
Kerstin Gilg: 287-6719
Help by Discipline:

Performing Arts & Media Director
Brita Wanger-Morier: 287-2750

Visual Arts Director
Julie Horn: 287-2790

Arts Education Director 
Martha Piscuskas: 287-2750

Traditional Arts Specialist
Kathleen Mundell: 236-6741

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