Organizational Development Grant
Organizational Development Grant header image

ORGANIZATION DEVELOPMENT GRANT

Deadline: April 01, 2021
Maximum Award: $5,000.
Required Match: 1 to 1 (In-kind or cash match). (Match waived for FY22)
Award Cycle: July 1 to June 30.
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Artists and organizations seeking relief funding for the COVID-19 emergency should visit the agency COVID-19 Resource Page. It has information about Maine Arts Commission support as well as support options from other organizations. 

This grant supports arts and cultural organizations in capacity-building projects. Funds can help address issues that include positioning of the organization, board and staff development, financial planning, succession planning, leadership transitions, and marketing. We also acknowledge the hardships that many in the arts sector are currently facing and recommend this award for organizations to develop practices that address challenges from the COVID-19 health emergency. 

Multidisciplinary or multipurpose organizations, including arts entities embedded in universities and colleges, are eligible if they demonstrate that the arts comprise at least 50% of the organization’s programming and have an independent advisory board. Universities or Colleges in their entirety, or individual departments, may not apply. 

The Maine Arts Commission applications are built around a project funding model, with questions that are designed to collect information about project impact. We understand this discrepancy between this and some Organization grant applications.  We anticipate that not all answers will align directly with the question fields. Please do the best you can in providing the most accurate information.

Eligibility Requirements

All applicants must have an active Maine Arts Commission account and current Vendor Code to receive funding. An organization is eligible to apply if it meets the following criteria at the time of application:

  • The applicant is a nonprofit organization with 501(c)(3) tax-exempt status from the Internal Revenue Service or is a unit of municipal, county or tribal government, legally established in the state of Maine.
  • The applicant has a valid DUNS number. (https://www.dnb.com)
  • Is in compliance with Final Reports required by the Maine Arts Commission for previous awards.

Award Restrictions

Applicants are welcome to apply to all grant programs within a cycle but may only accept one award if multiple grants across certain programs are offered. Grant awardees may NOT accept more than one grant from the following programs within the same year:

  • Partnership
  • Organization Project
  • Organization Development

However, an awardee in any of these three programs ARE eligible to receive Arts Learning, Arts & Humanities, Creative Aging, and CrulturalPlanning grants during the same cycle.

Ineligible Expenses

Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, permanent or capital equipment over $4,999 in value, operating support, or fundraising.

Application Materials

Once an application is started, the applicant may revisit it to add materials or change answers. This can be done up until the deadline. When the application is complete, the applicant must hit the ‘Submit’ button on the final page. This locks the application and makes it ready for review. All application materials must be submitted through the Grants Management System (GMS) and must contain:

Online - Fields within the Grants Portal that will need to be completed

  • Complete answers to all narrative prompts (Required)
  • Completed project budget (Required)

Uploads - Up to a total of 10 pieces of support materials uploaded through the Grants Portal

  • Resumes, bios, or curriculum vitae. (Required) Information about key members involved with the project.
  • A list of board members including their professional affiliations. (Required)
  • Most current completed Form 990. (Required for nonprofit organizations.)
  • Copy of IRS 501(c)(3) determination letter. (Required for nonprofit organizations.)
  • Organizational operating budgets (Required) Budgets for the previous, current and next fiscal years
  • Collateral (Optional) Materials such as press reviews, articles, marketing materials, etc.

Vendor Code – An applicant must have a current Vendor Code to receive award funds

  • Your Vendor Code is a state assigned number that allows award payment processing. Please check your Maine Arts Commission User/Organization account to see if there is a number in the Vendor Code field. If the field is blank you will need to complete a Vendor Form with exactly the same name and contact information as used in the application. This must be provided to the agency prior to award notification and can be submitted through email, surface mail, or FAX. Please do not upload the Vendor Form as part of the application. The form can be downloaded from the Grants Help page 
  • Vendor Forms can be emailed to vog.eniam@glig.nitsrek

Application Questions (to be completed in the GMS)

(All character counts include spaces. 2,550 characters/page)

  1. Provide the mission and a brief history of your organization. (Max: 1,275 characters - about 175 words.)
  2. Provide a description of the development project. Please name the project leader, provide a timeline, and state project goals. (Max: 2,550 characters - about 350 words.)
  3. Explain the need for this development project for your organization and identify how the project outcome will impact the work of your organization. (Max: 2,550 characters - about 350 words.)
  4. Outline the implementation strategy. Identify the efforts to gain staff and board support for changes that may occur as a result of the project. (Max: 1,275 characters - about 175 words.)
  5. Explain the project implementation strategy. For projects using outside consultants, please attach a copy of the consultant’s proposal; which should include contractor qualifications, a detailed scope of work (including issues, outcomes, deliverables and timeframe), and fees. (Max: 1,275 characters - about 175 words.)

Review Criteria

Grant applications are reviewed on a competitive basis using the following criteria:

  1. Quality of the artistic merit of the organization, the caliber of project plan, and the timeline. (30%)
  2. Appropriateness of this project for this organization. (20%)
  3. Organizational readiness. (20%)      
  4. Project implementation, strategy, and leadership. (20%)
  5. Application quality. (10%)

Review Process

Applications are reviewed by panels of public members, selected for their expertise. Reviewer recommendations are presented to Maine Arts Commission members who approve the review process, making an award official. Notifications to applicants of the spring deadlines are sent in mid-July. The review process and delivery of funds may take up to six months. This means that grant funds may be used to reimburse costs which have been incurred for the project after the grant has been approved but prior to funds being disbursed.

Awards

All applicants are notified of their award status (approved or declined) via email after the Commission members approve the review process. Awardees are also listed on the Maine Arts Commission website. Paperwork for an applicant to accept an award is sent via email. Award funding is delivered by surface mail in the form of a paper check. A grant is taxable income, however, the Agency does not send 1099 or other tax forms to awardees. A copy of your executed award contract can be accessed on the State of Maine site at: https://www.maine.gov/dafs/bbm/procurementservices/reports/service-contract-search.

DataArts

All organizations applying to the Maine Arts Commission are encouraged to use the FREE SMU-DataArts system. DataArts is a national dataset of information dedicated to illuminating strengths, challenges, and opportunities for American arts organizations. By completing an annual DataArts survey you will have access to visualization tools to better inform stakeholders and tell your story. You will also be contributing to a clearer understanding of the value of the arts to our state and to our nation. For more information on what a DataArts profile is, how it will benefit your organization, and how to get started, go to http://culturaldata.org/what-we-do/for-arts-cultural-organizations/.

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Assistance

Agency staff are always here as a resource for you. We recommend contacting the correct staff person a minimum of two-weeks prior to submitting your application.

For general questions about the application or review process please contact Kerstin Gilg, Director of Grants and Accessibility, at kerstin.gilg@maine.gov or 207/ 287-6719 .

Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.        

Get Started in our Grants Management System (GMS)

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Need More Help?

For General Questions:
Director of Grants & Accessibility
Kerstin Gilg: 287-6719
Help by Discipline:

Interim Media & Performing Arts Director
Meg Fournier: 287-2713

Visual Arts Director
Julie Horn: 287-2790

Arts Education Director 
Martha Piscuskas: 287-2750

Traditional Arts Specialist
Kathleen Mundell: 236-6741