Partnership Grant
Partnership Grant header image

PARTNERSHIP GRANT

Deadline: March 14, 2019
Maximum Award: $7,500 (Tier 1), for budgets of $50k to $499k
                                 $10,000 (Tier 2), for budgets of $500k to $999k
                                 $15,000 (Tier 3), for budgets of $1M and over
Required Match: 1 to 1 (In-kind or cash match).
Award Cycle: July 1 to June 30.

The Partnership Grant provides unrestricted operating funds to arts organizations, it is not a project based grant. The award establishes a process for partnering with the Maine Arts Commission and awardees will recognize the Maine Arts Commission as a seasonal or organizational partner. Please note that all Partnership applicants will need to complete a Cultural Data Profile as part of the application.

Eligibility Requirements
An organization is eligible to apply if it meets the following criteria:

  • The applicant is a nonprofit organization with 501(c)(3) tax-exempt status from the Internal Revenue Service or is a unit of municipal, county or tribal government, legally established in the state of Maine.
  • Is in compliance with Final Reports required by the Maine Arts Commission for previous awards.
  • The applicant has discussed the proposal with agency Executive Director Julie Richard two or more weeks prior to the deadline and has been approved to apply.

All Partnership applicants must have received an Award from the Maine Arts Commission within the past five years, have a current Strategic Plan, filled out the Accessibility Checklist, and have produced a minimum of Three Years of Programming.

Additional eligibility requirement for each tier include:

Tier 1 = Budget of $50k to $499k, at least one full-time employee, and 990 form
Tier 2 = Budget of $500k to $99k, at least two full-time employees, and financial audit
Tier 3 = Budget of $1M or over, at least three fulltime employees, and financial audit

Multidisciplinary or multipurpose organizations, including arts entities embedded in universities and colleges, are eligible if they demonstrate that the arts comprise at least 50% of the organization’s programming and have an independent advisory board. Universities or Colleges in their entirety, or individual departments, may not apply. A fiscal agent may not serve as an applicant for this program. The applicant becomes legally accountable for complying with the above eligibility requirements upon submission of the application.

Ineligible Expenses

The Partnership Grant provides unrestricted operating funds to arts organizations.

Award Restrictions

Applicants are welcome to apply to all grant programs, but awardees may NOT accept more than one grant from the following organizational programs in the same funding cycle:

  • Partnership Grant.
  • Project Grant for Organizations.
  • Organizational Development Grant.

However, grant awardees in any of these three programs ARE eligible to also receive Arts Learning, Arts & Humanities, Creative Aging, and Creative Communities = Economic Development grants during the same cycle.

Application Requirements

Incomplete applications will not be eligible for review. A completed application in the Grants Management System (GMS) must contain:

Online

  • Complete answers to all narrative prompts
  • Current Strategic Plan
  • Staff list including titles
  • List of board members, including professional affiliations
  • Completed DataArts Funders' Report. For more information on what a DataArts profile is, how it will benefit your organization in addition to our Partnership Grant application process, and how to get started, go to http://culturaldata.org/what-we-do/for-arts-cultural-organizations/.
  • Most currently completed Form 990 (For organization with an annual income of $50,000 to $499,999)
  • Most recently completed organizational financial audit (For an organization with an annual income of $500,000 and over)
  • Completed National Endowment for the Arts Brief Accessibility Checklist. Please visit Arts Accessibility for more information about accessibility resources and the grantee’s compliance obligations.
  • A copy of IRS 501(c)(3) determination letter (For nonprofit organizations only)

By Mail (or FAX)

  • A completed State of Maine Vendor Form with exactly the same name and contact information as used in the GMS application.

Application Questions (to be completed in the GMS)

(All character counts include spaces. 2,550 characters/page)

  1. Provide the mission and a brief history of your organization. (Max: 1,275 characters - about 175 words)
  2. Identify the people that you serve. Include information about audiences, region, and demographics. Please identify the underserved communities you work with and tell us about the programs you offer for the benefit of the underserved. How do you accommodate audiences with special needs? (Max: 3,450 characters - about 600 words)
  3. Provide an overview of your artistic and educational programming and explain how you aspire to achieve artistic merit in these programs. Describe in detail three of your programs. (Max: 4,600 characters - about 750 words)
  4. Tell us how your organization is managed. Explain your board governance and committee structure and how they provide organizational oversight. Provide a marketing strategy and an overview of your development or fundraising strategy. (Max: 4,600 characters - about 750 words)
  5. Describe your process for strategic planning, where you are in the cycle of your current plan, and the progress you have made toward your current plan goals. (Max: 3,450 characters - about 600 words)
  6. Please highlight major financial challenges, accomplishments, and changes that you have faced within the past year. Please share any financial projections that could be impactful this coming year. Please identify specific sources of revenue that account for 25% or more of your total revenue. Please share information about the sources of any deficit and your plans for resolving that deficit. Provide any additional information that you think will help clarify your financial situation. (Max: 4,600 characters - about 750 words)

Review Criteria

Grant applications are reviewed on a competitive basis using the following criteria:

  • Strength of the organization’s arts programming, including effort to address arts education and special needs audiences as well as its community impact and relevance (30%)
  • Quality of the applicant’s strategic plan (20%)
  • Ability of the applying organization to manage itself (including staff and board structure, planning, and marketing and fundraising plans and methodologies) (25%)
  • State of the organization’s fiscal stability as evidenced by its financial statements and budget (25%)

Review Process

Applications are reviewed by panels of public members, selected for their expertise. All grant recommendations are presented to Maine Arts Commission members who approve the review process, making the grant official. The review process and delivery of funds may take up to six months. This means that grant funds may be used to reimburse costs which have been incurred for the project after the grant has been approved but prior to funds being disbursed.

Assistance

Agency staff are always here as a resource for you. We recommend contacting the correct staff person a minimum of two-weeks prior to submitting your application. 

For specific questions about the Partnership Grant please contact Julie Richard, Executive Director, at vog.eniam@drahcir.eiluj or 207/ 287-2710

For general questions about the application or review process please contact Kerstin Gilg, Director of Grants and Accessibility, at kerstin.gilg@maine.gov or 207/ 287-6719.

Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.        

Get Started in our Grants Management System (GMS)

Apply for a Grant

Need More Help?

For General Questions:
Director of Grants & Accessibility
Kerstin Gilg: 287-6719
Help by Discipline:

Performing & Media Arts Director
Kerstin Gilg: 287-6719

Visual Arts Director
Julie Horn: 287-2790

Arts Education Director
Argy Nestor: 287-2713

Traditional Arts Specialist
Kathleen Mundell: 236-6741

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