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Project Grant for Organizations

PDF—How to Apply

IMPORTANT NOTE ABOUT APPLICATION RESTRICTIONS: Please be aware that qualified organizations cannot accept, if awarded, both a Partnership Grant and a Project Grant for Organizations or an Organizational Development Grant in the same year. An applicant may not receive an Organizational Development and Project Grant for Organizations either. Applicants are welcome to apply to all grant programs in a cycle, but will then need to choose if multiple grants within these specific programs are awarded. Grant awardees in any of these three programs ARE eligible to receive Arts Learning Grants and the Creative Communities = Economic Development grants during the same cycle.

Application Deadline: March 23, 2017

Maximum Award: $5,000 (Average grant award last year was $2,600)

The Project Grant for Organizations is designed to support creative projects throughout Maine. Grant funds assist arts organizations with the production of high-quality creative activities, the creation of new work, and the continuation of successful arts programs. Projects can be in any artistic discipline and on any scale.

There is a 1:1 required in-kind or cash match for the grant.

The funding cycle for this program is July 1, 2017 through June 30, 2018



Your organization can apply only if it meets all of the following criteria:

·      It is a nonprofit organization, legally established in the state of Maine.

·      It has a 501(c)(3) tax-exempt status from the Internal Revenue Service or is a unit of municipal, county or tribal government.

·      Is in compliance with final reports required for any previous Maine Arts Commission awards received.



A completed application in the Grants Management System (GMS) for the Project Grant for Organizations must contain:




·         Complete answers to all narrative prompts listed below

·         Completed project budget (online form)

·         Most current completed Form 990 (upload)

·         Resumes, bios, or curriculum vitae for all key personnel

·         List of board members, including individual professions

·         Artistic samples:

o   Images (up to five), and/or

o   Audio or video (no more than 15 minutes in length), and/or

o   Prose or poetry (no more than 5 pages in length)




·      Completed State of Maine Vendor Form with exactly the same name and contact information as used in your application

·      Completed and signed assurances form




·         Reviews

·         Marketing materials

·         One to three letters of support


For additional information about artist samples, click here.


Maine Arts Commission reserves the right to use submitted materials in the non-commercial promotion of the artist and/or Maine Arts Commission programs. 


APPLICATION NARRATIVE (All character counts include spaces. 2,550 characters/page)

1.  Provide or update of the mission and a brief history of your organization. (1,275 characters max.)

2.  Provide a detailed description of the project. Please include dates, locations, partners, a timeline and expected outcomes. (2,550 characters max.)

3.  How will your project benefit the public? Please include a description of the community that the project will impact; anticipated number of people that the project will reach, and any partnerships and collaborations. (1,275 characters max.)

4.  What makes your project artistically strong (please include key project personnel and qualifications) and how does it advance the mission and creative practice of the organization? (2,550 characters max.)

5.  Provide examples of similar projects you have successfully completed. (1,275 characters max.)

6.  How will you measure the success of this project? (1,150 characters max.)



Project Grant for Organizations applications are reviewed on a competitive basis using the following criteria:

·      Quality of the project plan, components and outcomes (20%)

·      Community impact (20%)

·      Artistic strength (20%)

·      Capacity to complete project (15%)

·      Evaluation (15%)

·      Application completeness (10%)



Applications are reviewed by a panel of public members selected for their expertise in the arts and public programming.


All grant recommendations are presented to Maine Arts Commission members who approve the review process, making the grant official.


The review process and delivery of funds may take up to six months. This means that grant funds may be used to reimburse costs which have been incurred for the project after the grant has been approved but prior to funds being disbursed. Please plan accordingly.



Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, non-project related travel, or fundraising for the project or the organization.



Agency staff are always here as a resource to you. We recommend contacting the correct staff person a minimum of two-weeks prior to submitting your application.



about the application or review process

 Kathy Ann Jones Shaw,

Senior Grants Director or 207-287-2750.

Craft and Visual Arts applicants

Julie Horn

Visual Arts Director

 julie.horn@maine.govor 207-287-2790

Media Arts and Performing Arts applicants

Kerstin Gilg

Media and Performing Arts Director or 207-287-6719


Literary Arts applicants

Julie Richard,

Executive Director or 207-287-2710


Traditional Arts applicants

Kathleen Mundell,

Traditional Arts Specialist or 207-236-6741


Grant information is available in large print format by request. All Maine Arts Commission programs are accessible to people with disabilities. All programs funded by the Maine Arts Commission must also be accessible.